21.2 New Person

The New Person page allows you to create a new personal contact by entering the relevant information and saving the record using the Save button located at the top of the page.

When opening the page, the following fields are available within the Personal Data Form tab:

Type: Predefined as Person and not editable.

ID: A unique identifier automatically assigned by the system and not editable

Ext-Code: A user-defined, editable identifier that can be used alongside the system-generated ID to quickly recognize a contact.

Title: The person’s title (e.g. Mr., Ms., Dr.).

Surname: The person’s last name.

Name: The person’s first name.

Second Name: Additional given name, if applicable.

Country: Selectable from a drop-down list.

ZIP Code: Postal code.

Address: Street address.

City: City of residence.

State/District: State or regional information.

Alternate Code: An additional identification field that can be used for internal or external reference codes, depending on operational needs.

Registry Number: A general-purpose registration or identification number, typically used to store official or administrative references when required.

Tax Code: The personal tax identification number (e.g. fiscal code), where applicable.

Home Tel: Home telephone number.

Fax: Fax number.

Office Tel: Work telephone number.

Mobile Tel: Mobile phone number.

Personal Email: Personal email address.

Office Email: Work email address.

Contact Type: A configurable field intended to classify the contact according to predefined categories; available options depend on system configuration.

Entity Type: Allows classification of the person within specific business roles, such as Account Executive, Agency, Media Center, or Purchasing Group.

Notes: Free-text field for additional information.

A dedicated panel is available for uploading a profile image. To add an image, click the [ ⋮ ] button, select Load Image, and choose the desired file. To remove an existing image, use the same menu and select Delete Image.

Once all required information has been entered, click Save to create the new contact record.

Once the new person record has been created, additional tabs become available, namely Other Data, Contacts, and Virtual Document. At the same time, a Delete button is displayed next to the Save button at the top of the page.

Within the Other Data tab, it is possible to define login credentials (in the User Name and SET PASSWORD fields) for the contact. This enables the user to access EtereWeb using the specified credentials and perform authorized tasks and activities within the system, such as quality control of media assets or approval of commercial orders, depending on the assigned permissions.

The Can take jobs option allows the user to be assigned tasks by other users. When enabled, the contact becomes eligible for job assignment within operational workflows.

A language selection drop-down menu is also available, allowing you to define the interface language of EtereWeb (and Etere x64 applications such as Nunzio Player, Master Control Panel, Studio Player and others) for that specific user. This setting is particularly useful in multinational environments, where users may require the system to be displayed in different languages based on their location or preferences.

The Contacts tab provides a minimal view of the current record, displaying the contact ID and the full name (surname and name).

For person-type contacts, this section serves primarily as a quick reference to identify the record within the system.

The Virtual Document tab allows you to upload and associate documents with the selected person. Each uploaded file becomes part of the contact’s record and can be managed directly from this section.

Available actions

The toolbar at the top of the page provides the following functions:

Add: Upload and associate a new document with the contact.

Edit: Modify the Contents field of the selected document, typically used to add notes, descriptions, or contextual information.

Delete: Remove the selected document from the contact’s record.

Download: Download the selected document locally.

Select All / Deselect All: Select or clear the selection of all listed documents.

Preview: Display a preview of the selected document in the dedicated section.

Note: The Edit, Delete and Download functions can be used only when at least one document is selected using the corresponding checkbox. Multiple documents can be selected, allowing these actions to be applied to more than one item at the same time (where applicable). The Preview function behaves as a toggle: it can be activated before or after selecting a document, and the preview will be displayed once a document is selected.

Document list

Below the toolbar, all uploaded documents are displayed in a table with the following columns:

Selection checkbox: Allows selection of one or more documents

Icon: Indicates the file type (e.g. PDF, image, video)

Date: The date on which the document was uploaded

Description: The name or title of the uploaded document

Ext: The file extension

User: The user who uploaded the document

Preview section

At the bottom of the page, the Preview section displays the content of the selected document/s when the Preview function is used